The Organization: Who is Emancipet?

More than a career, it’s a movement. Emancipet, the leading non-profit veterinary care provider in the United States, is on a mission to make veterinary care affordable and accessible for everyone. For the past 25 years, we’ve been building a national network of low-cost veterinary clinics that provide low-cost, high-quality, and compassionate care in underserved communities. Our clinics have the power to transform communities into places where no one has to forego veterinary care for their pets because the cost is out of reach. You’re invited to join the movement!

We are dedicated to building and supporting a diverse workforce. Emancipet is committed to applying a social justice lens to our work by evaluating and ensuring that our systems, policies, practices, language, and programs create equitable access, opportunities, engagement, and inclusivity for all people, and people from historically marginalized groups in particular. We strive to live by our values and be an organization where the culture created by our diverse staff and board advances our mission and vision, and supports organizational excellence and sustainability.

The Department: Who is Finance and Administration?

It’s not just what we do—it’s how we do it that makes the difference. Emancipet’s Finance and Administration Department is made up of three teams: Finance & Accounting, Research, Data, & Analytics (RDA), and Information Technology (IT). Together, we provide the financial stewardship, data-informed insights, and technological infrastructure needed to advance our mission.

We work across departments to advance our three bottom lines—Quality Medicine, Transformative Service, and Financial Sustainability—by delivering timely, approachable, and actionable information. Some of us focus on the data integrity, analysis, and reporting needed to support internal decision-making. Others focus on optimizing financial systems, ensuring compliance, and managing resources to sustain and grow our impact. All of us work together to build strong financial and operational foundations that make providing accessible, affordable veterinary care possible.

This position reports to the Controller.

The Opportunity: Tell me more about the Accounts Payable Specialist position

As a member of the Finance and Accounting team, the Accounts Payable Specialist plays a critical role in managing the flow of resources that make our affordable veterinary care possible. This position is responsible for processing vendor payments, managing credit card activity, maintaining strong internal controls, and serving as a key point of contact for payment inquiries across the organization.

This is a great opportunity for someone who enjoys the ‘puzzle’ of reconciliation and has a knack for spotting inconsistencies. You’ll thrive in this role if you take pride in accuracy, value strong relationships, and are motivated by the fact that your work directly supports Emancipet’s ability to provide accessible, high-quality veterinary care in underserved communities.

In this position, you will be responsible for the following:

Paying our Partners & Vendors (45%)

• Process vendor invoices and reimbursements accurately and on schedule.

• Utilize Ramp Bill Pay to route vendor invoices for approval in accordance with established workflows and budget protocols.

• Record inventory purchases and create related vendor payables.

• Ensure all transactions are properly coded, approved, and supported by required documentation.

• Record expenses in Sage Intacct and maintain accurate accounts payable records.

Managing Team Expenses (25%)

• Ensure cardholders submit receipts and categorize transactions accurately and on schedule.

• Ensure all expenditures comply with internal policies, nonprofit accounting standards, and sales tax exemption requirements.

• Reconcile monthly credit card activity and follow up on missing documentation or approvals.

• Identify and escalate potentially fraudulent or unauthorized transactions.

• Coordinate corporate card issuance and revocation during employee onboarding and offboarding.

Vendor Relationships & Maintenance (15%)

• Manage the Accounts Payable inbox and serve as the primary point of contact for external payment-related inquiries.

• Build and maintain positive relationships with vendors through timely remittance and proactive communication.

• Maintain accurate vendor records, including collecting W-9s and supporting annual 1099 preparation.

Compliance Support & Process Integrity (10%)

• Uphold internal controls by ensuring accurate coding, documentation, and adherence to approval workflows.

• Maintain strict confidentiality regarding sensitive private and organizational financial data.

• Prepare documentation and support internal and external audits, tax return preparation, and compliance requests.

• Provide timely, professional support to internal stakeholders regarding AP, bill pay, and credit card processes.

• Identify opportunities for process improvement and support the implementation of best practices within Accounts Payable.

Other duties as assigned (5%)

What You Bring (and We Know No One Has It All!)

• A passion for Emancipet’s mission and values: compassionate service, excellence, teaching & learning, and optimism.

• 2+ years of experience in accounting, bookkeeping, inventory, or accounts payable.

• Familiarity with internal controls, approval workflows, and reconciliations that support financial accuracy and audit readiness.

• Experience processing vendor payments, managing invoices, reimbursements, and/or supporting vendor relationships.

• Comfort working with automated bill pay and expense management platforms; experience with Ramp is a plus.

• Experience using accounting software or ERP systems; Sage Intacct experience is a plus.

• Strong Excel skills, including formulas, pivot tables, and reconciliation of financial data.

• Clear and thoughtful communicator who can collaborate across departments to resolve payment issues and explain financial processes.

• Experience working directly with vendors and internal stakeholders in a responsive, service-oriented manner; Spanish bilingual proficiency is a plus.

• A continuous improvement mindset, with the ability to navigate evolving systems and identify opportunities to make processes more efficient and effective.

You Don’t Have to Check Every Box! We recognize that candidates bring diverse skills and experiences, and you may be a great fit even if you don’t check every box. If you’re passionate about our mission and confident in your ability to succeed in this role, we encourage you to apply.

Compensation & Benefits

The Accounts Payable Specialist position is full-time, with a salary range of $45,000-55,000, depending on experience and qualifications.

Emancipet offers a comprehensive benefits package, including:

• Generous Paid Time Off – 9 paid holidays and 120 hours of PTO, increasing with tenure, with the ability to roll over 40 hours each year.

• 401(k) Plan – Emancipet match of 50% of your contribution, up to 5% of your annual pay.

• Health Insurance – 100% Emancipet-paid coverage for employees and their children, with zero co-pays, zero out-of-pocket expenses, and most common prescriptions at $0.

• Dental & Vision Insurance – 100% Emancipet-paid coverage for employees and their children.

• Telehealth – 100% Emancipet-paid telehealth for your entire household, partner/spouse and all children under 26, regardless of insurance status. This provides $0 visits for urgent care, mental and behavioral health care, pharmacy, and health advocacy services.

• Life AD&D Insurance – 100% Emancipet-paid employee coverage, including estate planning service, travel assistance, and identity theft protection.

• Voluntary Benefits – Additional coverage options, including accident, cancer, supplemental life, short- and long-term disability, and more.

• Support for Your Pets- $324 per year in free services or products through Emancipet.

Location

This is a hybrid position based in Austin, TX, requiring at least one day per week in our central office. The role requires up to 10% travel to our Texas clinics; no overnight stays are required.

Deadline and How to Apply

This position will remain open until filled. We encourage early applications, as interviews will be conducted on a rolling basis beginning January 20, 2025.

To apply, submit your resume and a cover letter detailing why you're a great fit for Emancipet and this role via our website: https://emancipet.org/careers/

Want to learn more about our work? Watching our short documentary: https://www.emancipet.org/documentary

Emancipet is an Equal Opportunity Employer

Emancipet is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by law.

We are committed to building a diverse and inclusive workplace where everyone belongs. We actively seek team members who share our values and bring unique perspectives to our mission.

All candidates eligible to work in the United States are encouraged to apply. However, we are unable to sponsor or assume sponsorship of employment visas at this time.